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Documents and Forms for Current Students

The Edition (Year) for documents (such as the Graduate Handbook), which apply primarily to students entering in a particular cohort, are shown immediately after the title. Although students must usually follow the rules in operation at the time of their matriculation, there are some exceptions. Thus — if in doubt — it's better to ask than assume.

Graduate Handbook

Due to unusual circumstances, there were no 2006 or 2007 updates to the Handbook. Described rules affect all three incoming classes (F-06 through F-08), unless otherwise indicated.

Program Handbooks and Other Documents

TA Handbook: Teaching Psychology at NCSU (2007)

Distribution is limited to TAs and faculty only. Please contact the Director of the Graduate Program for a copy. Note: for the first two weeks of the fall semester the handook is available online.

General Forms

Graduate Enrollment and Benefits Status — Supplementary Information

Some students need the DGP to sign-off on the Graduate Enrollment and Benefits Status form, in order to complete their applications for student loans. The simplest way to achieve this is as follows. After completing your section of the form, submit it to the Graduate Programs Assistant (640-B Poe Hall). Within a day or two of when it arrives, the DGP will sign the form and it will be FAXed to the Office of Financial Aid. The original will be filed in 640-B. In case there is any problem, it is an easy matter to re-send the information; contact the Graduate Programs Assistant, if necessay.

NOTE: In order to complete and sign the Enrollment and Benefits Status Form, the DGP is expected to have some additional information. Although the status of Teaching Assistants within our department is automatically known to the DGP, the employment / assistantship status of Psychology students who work as Research Assistants or who work on campus, but outside the Psychology Department, is not.

Thus, if you wish your form completed accurately, PLEASE attach a note that indicates if you (1) work anywhere on campus, and if so, then (2) do you qualify for any of the GSSP benefits (such as tuition, health insurance and, possibly, fees)? Without this information, it is possible that you will be offered an incorrect amount of loan and may be asked unexpectedly to return some portion of it.

Special Course Enrollment Form

The term "Special Course" formerly applied to any "course" in which students working with different faculty members were registered collectively in a single class section. Enrollment in such classes was handled through a form that allowed office staff to track the faculty members with whom students were working. The need for such forms and associated procedures disappeared when the new registration system began to allow students to identify individual faculty members at the time of enrollment in the class. Hence, registration for PSY 680, 685, 693, 695, 699, 880, 885, 890, 893, 895 and 899 should now be done directly by students. Be careful to indicate the appropriate faculty member when registering, because end-of-semester grades are collected from the named faculty member.

Request to Psychology DGP Discretionary Fund

This form should be used by current graduate students in Psychology, when there has been a minor expense related to some academic activity. At the discretion of the DGP, and within the limits of available funds, such expenses can be partially reimbursed. The procedure for requesting reimbursements, and some examples of the sorts of activities that will be considered, are shown on the form itself. Generally, the second, third or later requests from the same individual will be assigned a lower priority.

Please complete both forms at the same time and submit them to the DGP with whatever supporting receipts or documentation are specified.

FORM -- to apply for support from the DGP Discretionary Fund

FORM -- for processing reimbursement, if request is approved

 

Application Forms for Cook Fellowship and Emeritus Research Award

FORM

 

Scheduling Forms for Proposal Presentations, Preliminary Examinations and/or Defenses

FORM -- to schedule a meeting to present a PROPOSAL for MS Thesis Research (or Thesis Equivalent)

FORM -- to schedule a DEFENSE of the MS Thesis (or Thesis Equivalent)

FORM -- to schedule Written and Oral PhD PRELIMINARY EXAMINATIONS

FORM -- to schedule a meeting to present a PROPOSAL for PhD Dissertation Research

FORM -- to schedule a Final DEFENSE of the PhD Dissertation

 

Request for Exception to the Twelve-Hour Rule

FORM

Request for (other) Special Permissions, Exceptions, Waivers or Substitutions

FORM

Annual Report on Graduate Student Progress

Annual Report Form for Spring 2011 --- provided as a MS-Word form

 

Forms Related to Plans of Work

Before beginning, please see the directions for avoiding a variety of unnecessary errors, at: http://www4.ncsu.edu/~mershon/FDF/FAQ/#GFAQ1

Plan of Work

Plans of Work (for either the MS or PhD) are now handled almost entirely on-line, through the Student Information System (SIS). After consultation with his/her Advisor, each student must identify the faculty members who will serve as his/her Advisory Committee (minimum of three for MS Committees, four PhD Committees), and the individual(s) who will serve as Chair or as Co-Chairs for the Committee. This is typically the person who has been the initial Advisor, but there is no rule that requires this continuation. The Plan of Work lists all for-credit courses that will be taken in satisfaction of the requirements of the indicated degree.

      

Click HERE to reach main NCSU web page. Use MyPackPortal to access entry process for Advisory Committee and Plan of Work.

 

Checklists -- to be submitted at the time the Plan of Work has been entered in SIS

To allow the DGP and Graduate Programs Assistant to effectively review a POW, students must also provide a properly completed and signed departmental Checklist. These checklists simplify confirmation that all departmental requirements have been met. The DGP will assume that the on-line acceptance of a Plan by all committee members, plus the signature of the Chair on the Checklist, certifies that any/all program-specific requirements have been met.

FORM -- MS Checklist

FORM -- PhD Checklist

 

Request for Revisions in Plan of Work

Preparing an accurate Plan of Work is important, but such documents are not intended to become rigid and inflexible. There are many reasons why a POW might need to be modified. For example, a faculty member may retire or leave the university. A student's interests may change. A particular course may not be offered within the expected time-frame. For such reasons, it is usually possible* to modify the POW to meet changing situations. Any Request-to-Revise Form must be signed by ALL Committee members (including any faculty member being removed from a given Committee).**

FORM

* The primary exception to this flexibility occurs during the period of the Preliminary Qualifying Exam. Except under extraordinary circumstances, no changes are permitted in the composition of a Graduate Advisory Committee between the start of the written and oral exam process and its successful completion.

** If the requested change is minor (e.g., same course will be taken, but in a different semester; or an independent study is being switched from PSY 880.001 to PSY 893; or some other relative trivial adjustment), then the Graduate Programs Assistant or DGP will accept a form signed only by the student and his/her Chair.

 

Forms for Teaching Assistants

TA Semester Evaluation Report

The first of the following forms is for ALL TAs. Each TA is expected to submit a completed "Report" at the end of each regular semester. To be complete, a Report must include BOTH the signature of AND an overall summative evaluation by the faculty supervisor. The second form is an optional tool for assisting in the required classroom observations. Observation(s) of TAs who have regular front-of-class teaching duties must be conducted each semester. Faculty are free to use whatever format is most convenient for them. Such observation forms should be stapled behind the associated Report (a minimum of two observations for TAs teaching for the first time; at least one observation otherwise).

FORM -- TA Semester-Evaluation Report

FORM -- for use during classroom observations